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Blueprints for Success: Exploring Types of Contracts and Their Tax Implications (Part 1)


Blueprints for Success: Construction Advisory Services for Your Financial Journey Header

In the construction industry, having the right tools for the job is crucial. Whether breaking ground or finalizing the terms, responsibilities, and expectations, being well-versed in the various types of  contracts is vital to selecting terms that best suit your project’s needs, mitigating financial risks, and ensuring tax compliance throughout your construction project. Developing a comprehensive understanding of these different contracts ensures you are not just nailing down agreements but also constructing a sturdy framework for success.

 

In this blog, we delve into Cost-Reimbursement Contracts, Cost-Plus Contracts, Construction Management Contracts, and Guaranteed Maximum Price (GMP) Contracts. In the next blog, we will delve into Lump Sum Contracts, Time and Materials Contracts, and Unit Price Contracts.

 

Cost-Reimbursement Contracts and Cost-Plus Contracts

In these types of contracts, the client reimburses the contractor for all direct and indirect costs incurred during the project, including labor, materials, equipment, and overhead, along with a predetermined fee often calculated as a percentage of the total costs. These contracts provide financial security by ensuring the direct costs are covered even if prices on materials or labor rise. However, contractors must vigilantly manage indirect costs to prevent overhead expenses from eroding profit margins.

 

From a tax perspective, the specific terms and conditions of the contract can heavily influence tax liabilities, deductions, and income recognition. Due to fluctuating income levels, contractors often use accrual accounting to match revenues with expenses more accurately. These contracts offer flexibility as expenses are reimbursed, allowing contractors to offset taxable income with deductible costs such as materials, labor, and overhead expenses. Performance incentives and project milestones tied to budget and schedule adherence can impact revenue recognition and tax liabilities. Therefore, effective tax planning, cash flow management, and diligent tracking of profit margins and deductible expenses are essential for accurate tax reporting and compliance.

 

Construction Management Contracts

Construction Management Contracts play a critical role in driving the success of construction projects by overseeing planning, cost estimation, scheduling, subcontractor management, and coordination throughout the project lifecycle. This approach ensures greater flexibility and transparency throughout the construction process, with critical attention to contract terms like scope of work, payment conditions, change orders, and dispute resolution methods. Unlike traditional contracts, these contracts foster collaboration between the client and contractor, emphasizing integrated project oversight. These agreements typically involve a management fee and can incorporate various elements of the other contract types, such as fixed fees, cost reimbursement, or time and materials billing.

 

From a tax perspective, contractors typically use accrual accounting and adhere to the Percentage of Completion Method to match income as work progresses with expenses over the contract duration. These contracts require thorough planning and compliance with tax laws. For example, direct costs such as materials, labor, and subcontractors are deductible for determining taxable income, while indirect costs such as administrative expenses require careful allocation between projects. Capital expenses for assets such as construction equipment are capitalized and depreciated over time, providing annual tax benefits through depreciation. Tax credits for energy-efficient or renewable energy projects can offset tax liabilities and boost profitability.  

 

Guaranteed Maximum Price (GMP) Contracts

A Guaranteed Maximum Price Contract, also known as a Not to Exceed (“NTE”) Contract, is an agreement where the contractor guarantees the project will not cost more than a specified maximum price. With this type of contract, a contractor uses a schedule of values to estimate the total project cost. This amount includes direct costs, overhead costs, and profit margin. If the project costs exceed this maximum price, the contractor assumes the risk and is responsible for covering the additional costs, unforeseen expenses, or project delay costs. This arrangement incentivizes the contractor to control costs and manage the project efficiently to protect the profit margin.

 

From a tax perspective, Guaranteed Maximum Price Contracts have significant tax implications for contractors and clients. Contractors typically use accrual accounting to match income with expenses, recognizing income up to the agreed guaranteed maximum price. Any savings below this maximum may increase profit margins. Direct costs such as materials, labor, and subcontractors are deductible, requiring accurate documentation and allocation for compliance purposes. Capital expenses for equipment or other assets may be depreciated over time rather than deducted immediately, affecting annual taxable income. Depending on the nature of the project, contractors may be eligible for tax credits or incentives related to energy-efficient construction or other qualifying criteria to reduce tax liabilities. Effective tax planning is crucial to optimize financial outcomes and manage construction project liabilities.

 

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